Lost PTR

[stall recovery]

Hi everyone

Is it possible to replace a lost PTR book and what's the procedure for doing so ?

The instructor who I trained with is no longer working at that flight training unit.

The PTR book had some flight hours and ground school hours.

I have a duplicate record of my flight hours in my Logbook.

Thanks

[Shiny Side Up]

Your hours in your log book will suffice in lieu of a PTR. Either way, the school you went to should have your PTR on file, not the individual instructor. If said instructor for some reason took your PTR when they left, I'd be making a phone call to TC. If the school is still running and lost your PTR, I'd also be making a call to TC. In the end however, Your PTR is your property and your responsibility to take care of. I'm glad to hear that you kept a good record in your log book - I've seen too many students end up learning the hard way by not keeping record of their training. Get your log book certified by the CFI of the school you went to.

[RenegadeAV8R]

... Your PTR is your property and your responsibility to take care of. ...

The PTR is the student/pilot property, this is true. But, correct me if I'm wrong, the PTR should be kept at the FTU... and it is therefore difficult for the student to take care of the PTR.

[Shiny Side Up]

You as the student should be able to access your PTR any time you want. You may keep it at your FTU, but ultimately its yours to make sure it gets taken care of. If you don't think your FTU is doing so, its a sign you're not at a very good one.

edit: The difficulty of the task doesn't absolve one of the responsibility of it.

[KK7]

The one(s) conducting your training is required to maintain your PTR. Although you likely purchase the PTR at the start of your training, you're buying it for the flight training unit to maintain a record of your training. It isn't necessarily yours and at the end of your training it will be sent away to Transport Canada.

However, the person(s) maintaining your PTR (e.g. the flight training unit or individual instructor in the case of a freelance instructor) is required to provide you with your PTR on request, and this is spelled out quite clearly in the regulations below.

405.33 (1) A person who conducts flight training for the issuance of a private pilot licence, a commercial pilot licence or a flight instructor rating - aeroplane or helicopter shall, for each trainee, maintain a pilot training record that meets the personnel licensing standards.

(2) On request from a trainee receiving training for the purposes referred to in subsection (1), the person responsible for maintaining the trainee's pilot training record shall

(a) certify the accuracy of the entries; and

(b) provide the trainee with the record.

(3) When a trainee has completed flight training, including all of the tests and written examinations required pursuant to Subpart 1, the person who conducted the flight training shall forward the trainee's pilot training record to the Minister.

[Shiny Side Up]

Note that the regs do not specify where the PTR is physically kept, nor do they specify who is responsible for the physical keeping of them. Should a student wish they do have the right to be the keeper of their PTR, the instructor or FTU is responsible for maintaining the record within it. Very important bit to note. This means if a school goes out of business, or your freelance instructor disappears, you are still the one responsible for aquiring that important bit of documentation. TC won't help you should this happen - they're going to tell you exactly what I'm telling people here. Because guess what? They ain't going to bother chasing down PTRs for you. Ultimately as the student you're the one who's going to lose if something happens to the record of your training - You make sure its being done right. Should you choose to leave your PTR in the care of your FTU or freelance instructor, I strongly advise you to keep some sort of back up record. Save every invoice you get and keep your own log up to date. I've seen way too many students who get f*cked because they didn't do this.

As a side note, I've seen TC also lose way too many PTRs when it comes time for (3) as above. You can't have too much paperwork when it comes to such things.

[Beefitarian]

This makes me curious about something. (shocking huh?)

In theory I have somewhere a PTR from years ago when I wanted to get a CPL. If I went the rest of the way insane and decided to try to get a CPL again would you use that old PTR or just start a new one moving relevant parts over like the cross country flight. My personall log book has been stamped as certified by both FTUs I have trained and rented from.

[Shiny Side Up]

I would use the old PTR. One could use the certified log book, but the PTR is better since it has the record of all those little P, D and Ss that are so important in TC's mind. The problem with your log book is that they may not count time that is required for license from it. In particular they will call into question your dual time and/or your supervised solo time, unless it already shows up in a PTR somewhere. Gets really fuzzy, and really depends on how picky the person doing the licensing wants to get. To make matters clearer though, if they find any excuse to bounce an application they will, so make sure your poop is in a group.

For example you might have a bunch of dual time logged in your logbook that you wish to count towards the requirements for your CPL application. But in TC's mind there is dual time and then there's dual time and incidentally as an AP the last chat I had with them there was a push for the licensing officers to crack down on the validity of time specifically in reference to CPL applications.

Either way, the point I'm trying to get across in this thread is keep track of your stuff. I got a whole closet full of stuff that people failed to keep track of which I could be full within my rights to send to transport to archive. Log books and PTRs that students in the past and present didn't want to bother handling themselves. Suprisingly (or maybe not so much so) I get requests on a regular basis to dig through it for people who for some reason it has suddenly become important for them to count some hours towards something.

[KK7]

I forgot to add in my last post some advice I normally told my students, and that is to start your personal logbook right away and keep it up to date. The school usually holds onto the PTR and should something happen to it, you should have your own personal record of your flights. Having a completed logbook will help immensely and not to mention it's good to get into the habit right away.